Branch Admin Manager-JNB M/F

 

 

Branch Admin Manager-JNB M/F

General Information

AGL (Africa Global Logistics) is the leading multimodal logistics operator (port, logistics, maritime and rail) in Africa. The company is now part of the MSC Group, a leading maritime and logistics company. 

Thanks to its expertise developed over more than a century and to more than 23,000 employees in 49 countries, AGL provides its African and global customers with global, tailor-made and innovative logistics solutions, with the ambition of contributing to the transformation of Africa in a sustainable way. 
AGL is also present in Haiti and Timor.

Are you looking for a rewarding experience in an international environment? Do you want to make an impact in a company that puts Africa at the heart of its project? 

Join AGL, the leading multimodal logistics operator on the African continent!   

Job description

Mission description

Job Purpose:
Manage the operations administrative function for the Johannesburg region.

 

Profile

Job Function:
• Ensure all staff work in accordance with the Operations Procedure Manual and
enforce the rules in place
• Manage, train and support staff to improve administrative processes and
enhance efficiency
• Monitor invoicing processes and ensure timeous invoicing closure at month-
end
• Prepare and submit operational reports as required
• Ensure supplier invoices are approved timeously by the team
• Ensure all invoices are done within 24 hours of receiving the recon and files
• Oversee the distribution of shipping documents is done timeously to ensure
payment is not delayed by the client
• Quality check documentation sent to clients is accurate and valid
• Escalate any non-conformances/discrepancies timeously to relevant role-
players
• Audit the signing off and allocation of supplier invoices each month and
ensure it aligns with the procedure set up
• Ensure the data quality checks are completed and corrected on the first
working day of the month
• Ensure correct use of invoicing codes is done to balance at month end closing
• Assist in the closing of month end formalities and follow up on:
o Invoices in draft form
o Master files in temporary state
• Follow up on all un-invoiced files and ensure payment terms are agreed and
adhered to
• Ensure correct rate of exchanges are used to benefit the company and in line
with our procedures
• Any other delegated tasks deemed as reasonable assigned by the reporting
manager
• Monitor disbursements and provide disbursement control reports on
weekly/monthly basis
• Lead the monthly disbursement control meeting and related action plan
• Follow up on Credit Notes and provide related reporting
• Monitor monthly invoicing report including operational statistics
• Implement KPIs on each Business Unit and manage the continuous
improvement of the performance
• Lead the monthly Operational committee and its related action plan
• Participate actively in Year-end forecasts and Budget exercise

Key Competencies:
• Strong Leadership skills
• Excellent communication skills
• Proven self-management and team management skills
• Decision making skills
• Problem-solving skills
• Excellent time management skills
• Analytical/methodical
• Administrative diligence
• Adaptability & Flexibility
• Attention to detail
• Customer service driven

Minimum Education and Experience Requirements:

• Degree in Finance/ Accountancy/ Management or equivalent
• Minimum 4 years relevant working experience
• Good Knowledge of the Freight and Logistics field
• Good Management skills
• Strong Financial Control and Accounting background
• Auditing and Analytics analysis experience
• Intermediate/Advanced Excel skills