General Admin Assistant M/F

	General Admin Assistant M/F

General informations

Africa Global Logistics Namibia offers of logistics solutions in all sectors of activities that govern economic life in this country. For 14 years, through our multimodal logistics solutions (clearing and forwarding, transport, warehousing, vessel agency & husbandry)) we have been modifying our know-how in the service of socio-economic development in “name of the country”. Thanks to the synergy of our means, we take an active part in major development projects in the African “region”. Thanks to investments in equipment and innovations, our teams are committed to offering tailor-made logistics solutions that meet the specific needs of our customers.

Job description

Mission Description                      

Provide administrative support to ensure efficient operation of the office. Support Managers and employees through various tasks related to organisation and communication, delivering such with high quality and in a timely manner.

Job Function:
• Deal courteously clients, drivers
• Manage the company's lobby area
• Answering of switchboard and internal calls
• Screening of calls
• Greet Customers / Clients and direct then to destination
• Managing calendars for senior management
• Making travel, meeting and event arrangements
• Accurate Data Capturing and filing
• Creating spread sheets and presentations
• Sorting of mail
• Sorting of daily docs and liaising with couriers
• General admin duties
• Ensure completion of paperwork, sign-in and security procedures
• Any other delegated tasks deemed as reasonable as assigned by the reporting manager

 

Profile

Key competencies:
• Have a friendly, professional approach
• Must be attentive
• Approachable – as first point of contact for clients
• Answering switchboard while being calm and courteous
• Ability to work under pressure
• Be presentable at all times
• Be well spoken
• Maintain good telephone etiquette
• Be friendly and helpful
• Possess good admin / filing system for couriers