WORKSHOP MANAGER M/F

	WORKSHOP MANAGER M/F

General informations

Integrated Logistics Services - Tilenga Limited, a subsidiary of Africa Global Logistics (U) Limited, is committed to fulfilling its Oil and Gas contractual obligations in East Africa, particularly Uganda. As part of the MSC Group, a global leader in shipping and logistics, AGL stands as Africa's reference multimodal logistics operator. With a robust network of 250 subsidiaries across Africa, Haiti, and Timor, we specialize in tailored port, maritime, logistics, and rail solutions.

Our legacy, rooted in pioneering firms like SDV, SAGA, and SOCOPAO, was revitalized following their acquisition by the Bolloré Group in 1986. As of December 21, 2022, AGL operates under full ownership of the MSC family, enhancing our ability to drive growth across the continent through Africa’s first integrated logistics network.

With over a century of expertise and a dedicated team of more than 23,000 employees in 50 countries, AGL delivers innovative and customized logistics solutions essential for sustainable transformation in Africa. Our commitment to excellence empowers businesses and communities alike.

Are you ready to embark on a rewarding journey with us? At AGL, we put Africa at the heart of our mission. Join us to make a significant impact as we shape the future of logistics on the continent!

Job description

Mission Description                      

KEY RESPONSIBILITIES

• Oversee and coordinate all day-to-day workshop administrative operations, including procurement, inventory management and control, job planning, and preventive maintenance scheduling.
• Lead daily workshop coordination meetings with the Workshop Administrator and Foremen to plan activities, monitor progress, identify operational challenges, and implement timely corrective actions.
• Supervise and ensure effective utilization of workshop management systems (MAXIMO and/or other approved systems), ensuring accurate and timely data entry and system integrity.
• Conduct regular stock counts (minimum quarterly) in collaboration with the Finance Department; reconcile physical inventory against system records, analyse variances, and implement corrective action plans with documented justifications.
• Manage the procurement of spare parts, tyres, oils, and lubricants, including full responsibility for international procurement, ensuring cost effectiveness and adherence to quality standards.
• Ensure proper control, monitoring, and accountability of all Local Purchase Order (LPO) books issued to the workshop in accordance with company policies.
• Manage and control the workshop petty cash float in line with approved financial procedures and internal control requirements.
• Establish and maintain regular benchmarking exercises to evaluate spare part pricing and supplier competitiveness.
• Identify, evaluate, and appoint vendors through a compliant and transparent process, and negotiate competitive pricing and favourable credit terms to the company's advantage.
• Prepare and submit accurate weekly, monthly, and quarterly operational and performance reports in line with management requirements.
• Serve as the designated Super User for workshop management systems, providing oversight, system governance, and user support as required.
• Assist in preparing and reviewing Standard Operating Procedures (SOPs) aimed at strengthening workshop controls and security measures, reducing operational costs, and improving workflow efficiency.
• Assist in monitoring, analysing, and reporting discrepancies or anomalies, including but not limited to cost per unit, spare parts pricing, and usage variances.
• Apply sound mechanical knowledge of machines and equipment to support workshop operations.
• Ensure proper handling, storage, and control of spare parts.
• Effectively delegate tasks and follow through to completion to ensure operational efficiency.
• Maintain high standards of housekeeping and ensure compliance with workshop Quality, Health, Safety, and Environment (QHSE) standards.
• Perform any other duties as may be assigned by management in line with the role.

 

Profile

• Minimum of 5 years' experience in administration, workshop, automotive, or a similar industry.
• Training in Engineering or Mechanical disciplines is preferred.
• Computer literate with working knowledge of standard office applications.
• Proficient in written and spoken English.
• Ability to work independently with minimal supervision.
• Proven ability to manage and supervise a team.
• Strong communication and report writing skills.
• Natural leadership ability.
• Strong decision making skills.
• Team player with the ability to collaborate across functions.
• Resilient and able to perform effectively under pressure.
• Highly organized with strong planning skills.
• Open minded and adaptable to change.
• Strong administrative and follow up skills.
• Ability to motivate and drive a team toward common objectives.
• Proven record of supervising and developing team members.
• Knowledge of URA Customs procedures.
• Good understanding of Electro Hydraulic Systems.
• Strong computer skills, particularly in Microsoft Excel, Word, and SPSS.
• Experience using Fleet Management Systems (Telematix preferred).
• Minimum of 5 years' experience managing a fleet of more than 20 trucks.