PROCUREMENT ASSISTANT M/F

	PROCUREMENT ASSISTANT M/F

General informations

As Africa's reference multimodal logistics operator, AGL (Africa Global Logistics)  is proud to be part of the MSC Group, a global leader in shipping and logistics. With a robust network of 250 subsidiaries across Africa, Haiti, and Timor, we specialize in port, Maritime, Logistics, and rail solutions tailored to our clients' unique needs.

Our legacy dates back to the historic agencies SDV, SAGA, and SOCOPAO—pioneering firms that were revitalized when the Bolloré Group acquired them in 1986. As of December 21, 2022, AGL operates under the full ownership of the MSC family, enhancing our capacity to drive growth and development across the continent as Africa's first integrated logistics network.

With over a century of expertise and a dedicated team of more than 23,000 employees in 49 countries, AGL delivers innovative and customized logistics solutions that are critical for sustainable transformation in Africa. Our commitment to excellence helps empower businesses and communities alike.

Are you ready to embark on a rewarding journey with us? At AGL, we put Africa at the heart of our mission. Join us and make a significant impact as we shape the future of logistics on the continent!

Job description

Mission Description                      

The Procurement Assistant provides administrative and operational support to the procurement function. The role ensures timely processing of procurement requests, accurate documentation, supplier coordination, and compliance with company policies and Uganda's procurement regulations. It contributes to maintaining efficient, ethical, and transparent procurement operations that result into value for money outcomes.

A. Procurement Support
• Assist in sourcing by requesting RFQs and preparing bid documents.
• Maintain accurate records, update the procurement tracker, and support supplier documentation processes.
• Track and update procurement schedules to ensure timely delivery of goods and services.
• Support the evaluation of quotations and prepare comparative bid analyses.
• Assist in drafting purchase orders (POs) and follow up on approvals.
• Assist in coordinating the transfer of purchases designated for offsite locations by liaising with the Transport Department to arrange timely and efficient transportation.
• Procure, store, manage, and distribute stationery to all departments, ensuring adequate stock levels and timely availability.
• Assist in receiving goods and coordinating deliveries to user departments, ensuring delivery notes are signed off to confirm receipt.

B. Supplier Coordination
• Communicate with suppliers regarding inquiries, quotations, delivery timelines, and order confirmations.
• Maintain and routinely update the pre-qualified supplier database and vendor records.
• Follow up with suppliers on pending deliveries, documentation, or clarifications.

C. Documentation & Compliance
• Ensure all procurement documentation is complete, accurate, and properly filed in accordance with policy and regulatory requirements.
• Support compliance with Uganda's procurement laws, internal controls, and company SOPs.
• Assist the Procurement Officer in preparations for internal and external audits.
• Verify that procurement actions are supported by proper approvals and justifications.

D. Inventory & Reporting
• Assist in monitoring stock levels and updating inventory records.
• Support periodic stock reconciliation and follow-ups with stores/warehouse teams.
• Prepare weekly and monthly procurement reports for the Procurement Officer.
• Assist in documenting supplier performance feedback for continuous improvement.



E. Systems Support
• Enter procurement related data into ERP systems (e.g., SAP S/4HANA, Esker) accurately and in a timely manner.
• Assist internal teams with system related procurement queries or updates.
• Support digital filing and electronic procurement workflows.

 

Profile

• Bachelor's degree in Procurement, Supply Chain Management, Business Administration, or related field.
• Minimum of 3 year of experience in procurement or supply chain roles (internships included).
• Knowledge of procurement policies, processes, and regulatory compliance requirements.
• Familiarity with ERP systems is an added advantage.
• Strong organizational skills and exceptional attention to detail.
• Good communication, negotiation, and supplier-management skills.
• Analytical and data interpretation skills.
• Ability to meet deadlines and work with minimal supervision.
• High level of integrity, confidentiality, and professionalism.
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Strong teamwork and interpersonal skills.