Human Resource Administrator M/F

	Human Resource Administrator M/F

General informations

 Africa Global Logistics Rwanda Limited, a company duly incorporated under the laws of Rwanda and its offices at Kigali Special Economic Zone, P.O.Box 1338, Kigali, Rwanda is specialised in transport and logistics 

Job description

Mission Description                      

Ensure the integrity, accuracy, and timeliness of all HR processes and systems, and provide operational support across the employee lifecycle.

Job Function:

1. HRIS Management
• Maintain accurate and up-to-date employee data in HRIS such as SESAME, SAGE/ESS, and A'Community.
• Reconcile data discrepancies between internal systems and Payroll or other source documents.
• Support staff in the usage of the Employee Self Service system and liaise with IT for troubleshooting.

2. Recruitment Support
• Draft and publish job adverts in line with approved requisitions.
• Screen CVs and shortlist candidates against job requirements.
• With support from the HR Assistant, coordinate interview logistics and candidate communication.
• In Coordination with HR Manager, prepare job offers, contracts, and onboarding documents.

3. Onboarding & Offboarding
• Facilitate onboarding through internal systems such as A'Community and HR orientation sessions.
• Coordinate with IT/Facilities to arrange laptops, phones, and office access.
• Track probation periods and gather feedback from managers.
• Conduct exit interviews and manage clearance/return of assets.

4. Data Integrity & Reporting
• Maintain complete employee personnel files (contracts, IDs, appraisals).
• Coordinate with the HR Manager to ensure accurate monthly payroll data inputs such as staff names, ID, benefits, allowances in compliance with internal policies and procedures.
• Prepare monthly HR reports and share with HR Manager.
• Support audits with accurate and up-to-date employee records.

5. Leave Management
• Enforce consistent use of SAGE/ESS for leave applications and approvals.
• Reconcile manual submissions with system records for accuracy.
• Provide managers with updated leave balances and forecasts.
• Any other tasks as requested by supervisor.

 

Profile

• Bachelor's degree in human resources, Business Administration, or a related field (Master's degree or HR certification is a plus).
• Minimum of 2-3 years of progressive HR management experience.
• Previous experience working in multinational or cross-cultural environments.
• Experience with labour law compliance, employee relations, performance management, and talent development.
• Excellent interpersonal skills.
• Proven ability to implement and manage HR processes and systems effectively.
• Strong problem-solving and conflict resolution skills.

RULES AND REGULATIONS
- Ensure all work is carried out in accordance with the departmental and company procedure manual, as well as the Rwanda Labour Law No. 66/2018 of 30 August 2018 and other relevant labour laws.
- Ensure a clear understanding of the Rules and Regulations of all statutory bodies, including the Rwanda Ministry of Labour, the Occupational Safety, Health and Welfare Act, and any industry-specific regulations.
- Ensure that the Africa Global Logistics Principles are adhered to in alignment with Rwandan legal and ethical standards.
- Be fully aware of and comply with all current responsibilities and requirements under the Rwanda Labour Law No. 66/2018 of 30 August 2018 ,the Occupational Safety, Health and Welfare Act, and any other relevant legislation to maintain a safe and legally compliant workplace.
- Report all hazards, incidents, and injuries in accordance with Rwanda's labour legislation and company reporting procedures to promote workplace health and safety.
- Participate in workplace improvement programs and assessments to enhance the Integrated Management System (IMS) in compliance with Rwanda's health and safety standards