Disbursement Financial Controller - Namibia M/F

	Disbursement Financial Controller - Namibia M/F

General informations

Africa Global Logistics Namibia offers of logistics solutions in all sectors of activities that govern economic life in this country. For 14 years, through our multimodal logistics solutions (clearing and forwarding, transport, warehousing, vessel agency & husbandry)) we have been modifying our know-how in the service of socio-economic development in “name of the country”. Thanks to the synergy of our means, we take an active part in major development projects in the African “region”. Thanks to investments in equipment and innovations, our teams are committed to offering tailor-made logistics solutions that meet the specific needs of our customers.

Job description

Mission Description                      

Disbursement Financial Controller - Namibia needs to Ensure robust financial control in disbursements management by maintaining strong internal controls, accurate postings, and data integrity within group accounting systems. Assist in the reporting processes, ensuring transparency and compliance, while upholding proper segregation of duties, monitoring all disbursement activities and documentation, and tracking audit recommendation implementation.

Responsibilities:
- Act as the focal point for other divisions/departments on disbursement activities
- Ensure the business continuity readiness of disbursement activities.
- Develop and update disbursement manuals, guidelines, and policy documents.
- Design document and update disbursement processes and procedures document
- Monitor the follow up and implementation of Audit recommendations.
- Assist the CFO and MD on other assignments, as required.
- Support the Country Financial Controller throughout the budget process by conducting various analyses and preparing required submissions.

 

Profile

Job Function:
Maintain the highest standards of internal control in the disbursements management process.
- Ensure the completeness of accounting postings, payments, and the integrity of disbursement data in the group accounting systems.
- Ensure that appropriate levels of segregation of duties are maintained throughout the disbursement process.
- Monitor and ensure completeness of all disbursement activities and related documentation.
- Track and monitor implementation of all disbursement function related audit recommendations.
Support to various offices
- Lead and coordinate training of new field office disbursement personnel.
- Serve as the focal point to ensure the harmonization of disbursement practices across locations.
- Support and undertake in the HQ disbursement activities that cannot be performed from the field offices.
Disbursement accounting/Investigations
- Serve as the focal point for other divisions/departments on Group disbursement activities.
- Liaise closely with the other concerned finance complex officers and assistants to ensure complete resolution of returned disbursement, and payments reported by beneficiaries as not received.
Reporting
- Ensure the quality and consistency of disbursement reports.
- Provide analytical and data management support for monitoring country-wide disbursement activities.
- Prepare and monitor monthly disbursement KPIs.
- Prepare and distribute time critical reports and ad hoc reports as required.
Accounting
- Implement consistent checks on the accounting processes – review of provisions.
- Be a whistle-blower on non-compliant processes – analyse balance sheet risks.
- Reviewing operational data and maintaining data accuracy and integrity
- Preventing errors by setting up internal control systems and adopting proper policies for financial reporting.

Month-end reporting – to head office - Eteni
- Ensure timeliness of the reporting
- Report on P&L, Analytical split, intra-group, and Balance Sheet
Month-End Reporting - P&L to operations and Country Managers
- Send reporting to operations and country manager along with analysis.
- Be the go between operations and accounting and answer operations questions.

Minimum Education and Experience Requirements:
- Matric
- Degree in management Accounting or Auditing
- Experiences in disbursement Audit is beneficial.
- Proficient knowledge of Excel – complex functions, graphs, and pivot charts
- Proactive and organised
- Capacity to deliver under pressure.
- Able to challenge the status quo and drive through changes.
- Deadline driven and team player.