Transport Cost Controller M/F

	Transport Cost Controller M/F

General informations

  With the group’s expertise of more than 50 years of experience and a continuous presence on the African continent, Africa Global Logistics South Africa provides end-to-end solutions with in-depth knowledge of the legal and cultural diversities specific to each country. Our powerful integrated global network and sustainable solutions enable innovative and flexible designs in their execution.

AGL South Africa is your gateway throughout Africa, facilitating freight forwarding, customs clearance, warehousing and distribution activities for many multinational companies.

Job description

Mission Description                      

Job Purpose:
The Cost Controller will be responsible to assist with all systems, policies, processes, software digital and information systems to enable accurate and informed decisions, cost management, optimal operational effectiveness, and heightened customer satisfaction. The systems implemented must support the effective management of the TMS, payroll, operational execution, trip information, rates, invoicing with revenue and cost management. The Cost Controller will supply administrative and analytical support to the operation to ensure business compliance on all operating systems, standards, and procedures. The cost controller will be responsible to maintain all master data and align that with all the operating systems, identify missing and incorrect data with corrective actions and reporting. The Cost Controller must be a system subject matter expert to support the operation and understand the system to identify GAPS, training and interventions to ensure optimal understanding of the systems deployed.
Job Function:
Financial & Performance Management
• Upkeep of Master Data for record keeping and relevant operational indicators
• Daily check on accurate capturing of information on all platforms (TMS, ERP, Fuel, Time and attendance etc)
• Take accountability for department P&L inputs that are directly reliant on accurate data captured within multiple systems/platforms
• All contract information pertaining to revenue generation is supplied/captured accurately in the system
• Revenue generation/inputs done daily on the system
• Purchase order management,
- All fixed PO's are raised by the relevant operations teams
- All PO's are generated and approved on the correct platform
- Manage all open PO's not approved daily
- Ensure PO's are allocated to the correct GL code
- Ensure all PO's have the correct supporting documentation
• All sub-hire costs are linked with the correct trip references and
• Assist and manage budgets, forecasts, performance, and management reports
• Ensure accurate financial reporting and reconciliation process
• Drive cost control initiatives and identify opportunities for operational improvements
• Manage profitability and margin improvement initiatives
• Monitor fuel usage, maintenance, staff and variable cost
• Assist and support in the procurement and vendor management
• Drawing up the dashboards and issuing the reports
• Monthly rate adjustments (fuel)
• Annual rate and statutory increases
• POD and invoicing management
• Manage daily, weekly, monthly capturing and agreed operational reports
• Analyse route and revenue rates/costing
• Dead kilometre cost analysis
• CI projects to improve margin

System Management
• TMS management
- System usage report, identify underutilization
- Gather reasons for underutilization and propose remedial action
- Geo-locations set up and managed
- Reported non-conformances actioned by operations
- Mobile task compliance
- Mobile usage

 

Profile

• Tracking
- Unit uptime
- Risk check compliance
- Downtime response analyses
- Master data management
- Monitoring and use of the system
- Risk event management and close out
- Risk profile analyses and corrective actions
- Driver fatigue monitoring and reporting
• ERP and cost management
- Trip files opened immediately
- Trip capture and upload completeness
- Ensure daily trip files are invoiced
- Monthly fuel adjustments are implemented and captured on the system
- PO and expense management
- First line support on training and implementation of system
- Identify gaps and propose system enhancements
- Revenue capture and rate audits
- Fuel management and reporting
- Fuel consumption analyses actual VS budget
- Fuel bowser management and consolidations
- Fuel transaction reconciliations

Payroll Management
• Oversee compliance on time and attendance system and submissions
- Ensure time and attendance is recorder daily
- Report any anomalies daily for action
- Highlight risk and gaps
- Weekly scheduled session with payroll
• Leave management
- Monitor approval of leave before commencement of leave
- Ensure all leave forms are successfully uploaded once approved
- Analyse leave days and report excessive/high leave
- Implement leave schedule
- Analyse leave activity and report trends
- Assist with channelling of queries

Reporting & Governance
• Assist to prepare and present departmental reports
• Report on KPI's, financial, safety and operational performance
• Communicate meeting outcomes and action plans to the team
• Report on departmental profitability, cost/km, fleet utilisation, on-time delivery etc.
• Ensure audit readiness and document control
• Monitoring health and safety and ensure HSE compliance
• Oversee daily depot operations, load planning, route optimisation and scheduling
• Ensure planning vs actual performance is monitored and corrected
• Monitor fleet optimization and productivity
• Monitor TMS compliance and operation control reporting
• Monitor POD control, booking accuracy and invoicing deadlines
• Monitor and report fleet availability, maintenance planning and compliance
• KPI's (fuel, km's, utilisation, tonnage, on-time delivery, standing times, dead km's etc.)
• Meet and improve SLA, process, and activity KPI's
• Monitor and report asset tracking and movement reporting
• Monitor and report on board cameras and driver behaviour
• Monitor vehicle service scheduling and maintenance
• Report vehicle uptime, breakdowns and repair turnaround
• Report inspections, COF's, permits and certificates are current
• Report driver and shift management
• Report driver working hour and overtime compliance
• Oversee the activities and performance indicators
• Responsible for Data Quality and integrity
• Ensure compliance requirements are fulfilled
• Insure updating the rate database and the various transport-related rates
• Assist & support Middle & Front Office in the setti