Supplier Clerks M/F

	Supplier Clerks M/F

General informations

Zalawi Haulage Limited (Zalawi / Whitehorse) is a Zambian based company of Africa Global Logistics, a division of the MSC Group.  Zalawi was established in 1974 and is located on the Copperbelt region of Chingola district. It has developed its expertise over 50 years in road haulage and currently runs over 500 trucks on the corridor from Durban / Walvis Bay to the Copperbelt and Katanga region with a local work force of 600 astute professionals. It is one of the largest cross-border transportation companies operating in the southern region of Africa.

With over 50 years of experience and a fleet of more than 520 vehicles, we are committed to providing reliable and efficient transport services across borders. Join our team and be a part of a leading logistics company dedicated to excellence and innovation in the transportation industry.

Job description

Mission Description                      

We are seeking 2 x Supplier Clerks that will play a key role in ensuring smooth supplier relationship management, accurate record-keeping, and timely processing of supplier transactions. The role involves handling supplier invoices, maintaining procurement documentation, assisting in supplier communication, and ensuring compliance with company procurement policies — with a strong emphasis on using Syspro ERP systems for transaction processing and supplier records management

 

Profile

Key Responsibilities
• Receive, verify, and process supplier invoices and delivery notes in Syspro.
• Maintain an up-to-date and accurate supplier database within Syspro.
• Assist with supplier vetting and onboarding processes.
• Track and monitor purchase orders and deliveries in Syspro to ensure timely fulfillment.
• Communicate with suppliers regarding purchase orders, delivery schedules, and payment status.
• Reconcile supplier statements with company records in Syspro.
• Support the Procurement Officer in preparing reports and documentation for management.
• Maintain filing systems (physical and digital) for supplier documents in accordance with company policy.
• Ensure compliance with Zalawi's procurement and financial procedures.
• Perform any other related duties as assigned.

Qualifications & Experience
• Grade 12 School Certificate.
• Diploma in Purchasing & Supply, Business Administration, Accounting, or related field (Degree will be an added advantage).
• At least 1–2 years of relevant experience in procurement, supply chain, or accounting roles.
• Proven experience in using Syspro ERP systems for procurement and supplier management.
• Familiarity with procurement processes and supplier relationship management.
• Computer literacy (MS Office, particularly Excel; knowledge of other ERP/accounting software will be an added advantage).

Core Competencies & Skills
• Strong attention to detail and high level of accuracy.
• Good communication and interpersonal skills.
• Ability to work under pressure and meet deadlines.
• Organizational and record-keeping skills.
• Professional integrity and confidentiality