IVMS OFFICER M/F

	IVMS OFFICER M/F

General informations

As Africa's reference multimodal logistics operator, AGL (Africa Global Logistics)  is proud to be part of the MSC Group, a global leader in shipping and logistics. With a robust network of 250 subsidiaries across Africa, Haiti, and Timor, we specialize in port, Maritime, Logistics, and rail solutions tailored to our clients' unique needs.

Our legacy dates back to the historic agencies SDV, SAGA, and SOCOPAO—pioneering firms that were revitalized when the Bolloré Group acquired them in 1986. As of December 21, 2022, AGL operates under the full ownership of the MSC family, enhancing our capacity to drive growth and development across the continent as Africa's first integrated logistics network.

With over a century of expertise and a dedicated team of more than 23,000 employees in 50 countries, AGL delivers innovative and customized logistics solutions that are critical for sustainable transformation in Africa. Our commitment to excellence helps empower businesses and communities alike.

Are you ready to embark on a rewarding journey with us? At AGL, we put Africa at the heart of our mission. Join us and make a significant impact as we shape the future of logistics on the continent!

Job description

Mission Description                      

Key Responsibilities:

1. Fleet Tracking and Journey Management
• Monitor and track the daily movement of the fleet through the IVMS platform.
• Ensure all vehicles are deployed according to approved journey plans.
• Monitor vehicle locations, trip progress, transit times, and delivery schedules.
• Identify, investigate, and report route deviations, unauthorized movements, excessive idling, and operational exceptions.
• Support the Journey Management Planner by ensuring adherence to approved journey management procedures.
• Provide real-time fleet visibility and operational status updates to relevant stakeholders.
• Maintain accurate fleet movement records and generate daily tracking reports.

2. Deployment Monitoring
• Monitor the timely deployment of trucks and equipment according to operational requirements.
• Track vehicle dispatch and arrival times to ensure efficient utilization.
• Ensure all journeys are initiated, monitored, and completed in line with company journey management standards.
• Escalate delays and operational disruptions to the relevant departments for immediate action.

3. Loading, Offloading, and Border Monitoring
• Monitor truck turnaround times at loading and offloading points.
• Track border crossing activities and identify delays affecting delivery schedules.
• Communicate operational delays to transport operations, logistics teams, and customers where required.
• Maintain records of loading, offloading, and border performance metrics.
• Recommend corrective actions to reduce downtime and improve fleet efficiency.

4. Driver Documentation and Compliance Management
• Ensure drivers upload all required trip-related documents into the company's fleet management systems within specified timelines.
• Verify the accuracy and completeness of submitted documents.
• Follow up on outstanding documents and compliance requirements.
• Maintain electronic and physical driver records where applicable.

5. Driver Performance and Behaviour Monitoring
• Monitor driver behaviour through IVMS and telematics reports, including:
• Prepare daily, weekly, and monthly driver performance reports.
• Escalate safety violations and non-compliance issues to management.
• Support driver coaching and continuous improvement initiatives.

6. Fleet Utilization Management
• Monitor fleet utilization and vehicle productivity.
• Identify underutilized vehicles and recommend optimization measures.
• Analyze fleet performance

 

Profile

Qualifications and Experience
Education
Bachelor's Degree or Diploma in any of the following fields:
• Logistics and Supply Chain Management
• Transportation Management
• Automotive Engineering
• Mechanical Engineering
• Logistics Operations
• Fleet Management
• Any other related discipline

Experience
• Minimum 3 years' experience in Fleet Management, Transport Operations, or IVMS Administration.
• Proven experience managing and monitoring a large commercial fleet using an IVMS platform.
• Hands-on experience in vehicle tracking, journey management, transport compliance, and driver performance monitoring.
• Experience within logistics, transportation, mining, oil & gas, FMCG, or large-scale fleet operations will be an added advantage.
Added Advantage
• Previous experience working with MiX Telematics or similar fleet telematics systems.

Required Skills and Competencies
Technical Skills
• Strong knowledge of IVMS and telematics systems.
• Advanced Microsoft Excel skills, including:
o Pivot Tables
o XLOOKUP/VLOOKUP
o Data Analysis
o Conditional Formatting
o Dashboard Development
o Reporting and KPI Tracking
• Fleet utilization analysis.
• Journey management systems knowledge.
• Fuel management and reconciliation.
• Vehicle maintenance planning and monitoring.
• Regulatory compliance management.
Behavioral Competencies
• Strong analytical and problem-solving skills.
• Excellent attention to detail.
• Strong planning and organizational skills.
• Effective communication and stakeholder management.
• Ability to work under pressure and meet deadlines.
• Proactive and results-oriented approach.
• High integrity and professionalism.
• Ability to work independently with minimal supervision.

Working Conditions
• Ability to work extended hours, weekends, and public holidays when operational requirements demand.
• Availability to respond to transport emergencies and operational incidents outside normal working hours.
• Frequent interaction with drivers, transport coordinators, workshops, border agents, customers, and operational teams.

Key Performance Indicators (KPIs)
• Fleet utilization rate.
• Vehicle uptime and availability.
• Journey compliance rate.
• Driver behaviour compliance score.
• Fuel efficiency and fuel variance performance.
• Vehicle maintenance compliance.
• Regulatory compliance status.
• Timely renewal of vehicle permits and licenses.
• Reduction in loading, offloading, and border delays.
• Accuracy and timeliness of fleet reporting.
• Document submission compliance by drivers.

Key Reports to be Generated
• Daily Trip Count Report
• Daily Fleet Utilization Report
• Daily Fuel Management Report
• Daily Driver Behaviour Report
• Daily Route Deviation and Exception Report
• Daily Fuel Consumption and Variance Report
• Monthly Fleet KPI and Management Performance Report