Admin Clerk M/F

	Admin Clerk M/F

General informations

  With the group’s expertise of more than 50 years of experience and a continuous presence on the African continent, Africa Global Logistics South Africa provides end-to-end solutions with in-depth knowledge of the legal and cultural diversities specific to each country. Our powerful integrated global network and sustainable solutions enable innovative and flexible designs in their execution.

AGL South Africa is your gateway throughout Africa, facilitating freight forwarding, customs clearance, warehousing and distribution activities for many multinational companies.

Job description

Mission Description                      

Job Purpose:
The Admin Clerk must be highly organized, professional, and detail-oriented to support our daily business operations. The Admin Clerk will be responsible for providing administrative support, maintaining records, coordinating office activities, and ensuring efficient communication across departments.
Job Functions: Key Tasks & Responsibilities
• Manage and maintain filing systems, both electronic and physical.
• Prepare, process, and distribute correspondence, reports, and other documents.
• Capture and maintain accurate company records and databases.
• Answer and direct queries and email enquiries.
• Assist with procurement and office supply management.
• Support operations with finance and HR departments administrative tasks.
• Prepare reports and data for presentations.
• Ensure compliance with company policies and procedures.
• Perform general office administration duties as required.
• Recording and opening of files for Operations.
• Time and attendance management and reporting.
• Invoicing of all shipment files as defined by the Cluster Manager
• Creation of shipment files on Pegasus files.
• Management of Master data on all platforms
• Analyse and verify accuracy of PODs, invoicing, billing and files under query
• Reconciliation of fuel purchases and invoicing to customer.
• Maintaining, opening and closing of customer or supplier accounts
Other:
• Adhere to company policies and procedures
• Ensure the profitability of the branch
• Ensure discipline in place
• Ensure all AGL business culture maintained
• Effectively address any business conflict that may arise (internal and external)
• Any other delegated tasks deemed as reasonable as assigned by the reporting manager.

 

Profile

Minimum Education and Experience Requirements:
• Grade 12 (Matric)
• Minimum 3 years' experience in an administrative role.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
• Excellent verbal and written communication skills.
• Strong organizational and time-management abilities
• High level of accuracy and attention to detail.
• A good mind for figures / Finance / Accounting
• Ability to work independently and as part of a team.