Finance and Administration Assistant M/F

	Finance and Administration Assistant M/F

General informations

Zalawi Haulage Limited (Zalawi / Whitehorse) is a Zambian based company of Africa Global Logistics, a division of the MSC Group.  Zalawi was established in 1974 and is located on the Copperbelt region of Chingola district. It has developed its expertise over 50 years in road haulage and currently runs over 500 trucks on the corridor from Durban / Walvis Bay to the Copperbelt and Katanga region with a local work force of 600 astute professionals. It is one of the largest cross-border transportation companies operating in the southern region of Africa.

With over 50 years of experience and a fleet of more than 520 vehicles, we are committed to providing reliable and efficient transport services across borders. Join our team and be a part of a leading logistics company dedicated to excellence and innovation in the transportation industry.

Job description

Mission Description                      

We are looking for a detail-oriented and proactive Finance and Administration Assistant to support the daily financial and administrative operations of the business. The FAA will play a key role in ensuring financial accuracy, compliance with internal policies, and smooth administrative support across departments. This position requires someone with strong accounting knowledge, administrative coordination skills, and the ability to work in a dynamic, fast-paced environment

 

Profile

Key Responsibilities

Finance
• Prepare timely payments to suppliers, staff, and service providers in line with approved financial procedures.
• Capture transactions and reconcile accounts in accounting software
• Conduct monthly bank reconciliations and petty cash management.
• Assist in the preparation of monthly financial reports, including expenditure tracking, petty cash reports, and budget variance analysis.
• Maintain up-to-date and accurate financial records and filing systems (both physical and electronic).
• Ensure all financial transactions are properly authorized, documented, and compliant with internal control procedures.
• Support internal and external audits by organizing and providing required documentation.
• Manage petty cash, including replenishment, record-keeping, and reconciliation.

Administration
• Oversee procurement processes, including sourcing quotations, preparing LPOs, and verifying deliveries.
• Maintain a comprehensive fixed asset register and schedule for asset servicing and tracking.
• Manage office supplies inventory, place orders, and ensure cost-effective usage.
• Coordinate travel arrangements, accommodation bookings, and field logistics for staff.
• Maintain effective document management systems, ensuring easy access to company records.
• Ensure timely renewal and compliance of company contracts such as leases, licenses, and insurance policies.
• Provide general administrative support to HR, operations, and management as needed.
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Qualifications and Experience
• Grade 12 School Certificate.
• Diploma in Accounting, Finance, Business Administration, or a related field (Bachelor's degree is an added advantage).
• Minimum 2 years' experience in a finance and administration role, preferably within the transport/logistics or private sector.
• Proficiency in accounting software

Skills and Competencies
• Strong numerical and analytical skills.
• Excellent attention to detail and accuracy.
• High level of integrity and confidentiality.
• Excellent time-management and multitasking abilities.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Ability to work independently and as part of a team.