Executive & Administration Assistant M/F

	Executive & Administration Assistant M/F

General informations

Are you ready to drive your career forward with a leader in automotive logistics? 

ANT Automotive Logistics is a leading East African specialist in end-to-end automotive logistics solutions. 
As a subsidiary of Africa Global Logistics (AGL), we excel in seamlessly transporting new vehicles from the 
port of Mombasa to their final destinations. With a strong footprint in Kenya since 2017 and Uganda since 
2018, our comprehensive services include port and CFS management, customs clearance, inland 
transportation, storage, pre-delivery inspection, and final delivery.

Ready to drive change in automotive logistics? Join ANT today and be part of a team that is shaping the 
future of the automotive logistics!

Job description

Mission Description                      

The role is responsible for ensuring efficient coordination of executive activities, effective communication with internal and external stakeholders, and smooth day-to-day administrative operations. The position requires a highly organized, proactive, and professional individual capable of handling confidential information, managing multiple priorities, and supporting a fast-growing business environment.
Key Responsibilities
1. Executive Support
• Manage executive calendars, appointments, and meeting schedules.
• Coordinate domestic and international travel arrangements, including visas, accommodation, transport, and itineraries.
• Prepare meeting agendas, presentations, minutes, and follow-up action trackers.
• Screen, prioritize, and manage executive correspondence and communications.
• Coordinate executive visits, customer meetings, and stakeholder engagements.
• Maintain confidential records and sensitive business information.
2. Administration & Office Management
• Support the day-to-day administration of the office.
• Coordinate office supplies, facilities management, and service providers.
• Assist in organizing company events, workshops, board meetings, and management meetings.
• Ensure proper filing and document management systems are maintained.
• Support procurement and administrative processes in line with company policies.
3. Communication & Coordination
• Serve as a liaison between executives, employees, customers, suppliers, and business partners.
• Coordinate internal communications and management announcements.
• Follow up on key actions arising from management meetings to ensure timely completion.
• Support preparation of reports, dashboards, and management presentations.
4. Governance & Compliance Support
• Assist in maintaining corporate records and statutory documentation.
• Support coordination of board and management meeting documentation.
• Ensure administrative activities comply with company policies and governance requirements.

Profile

• Bachelor's Degree in Business Administration, Management, Human Resources, Communications, or a related field.
• Minimum 3 to 5 years' experience in an Executive Assistant, Personal Assistant, Office Administrator, or similar role.
• Experience supporting senior executives or C-level management is highly desirable.
• Experience in logistics, transportation, supply chain, or multinational business environments will be an added advantage.
• Excellent organizational and planning skills.
• Strong verbal and written communication skills.
• High level of professionalism, discretion, and confidentiality.
• Strong interpersonal and stakeholder management abilities.
• Ability to work independently and manage multiple priorities.
• Strong presentation and report preparation skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Attention to detail and problem-solving capability